While I think there are plenty of meetings that anyone could sum up in an email, it’s important to meet with your coworkers or other persons of interest when subjects require a more personal touch.

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For instance, if I need answer to a few questions about a project, chances are I don’t need to organize a whole meeting to get those answers—I can just chat, email, or speak with my colleagues. Then again, discussing the strategic future of that project with my higher ups would require a meeting due to the long email thread that would ensue otherwise.

Coordinating meetings is fairly easy with today’s event planning software, whether you are all local or spread out on different continents. With software you can avoid confusing about times, dates, and locations of meetings, as well as the subject matter of the meetings themselves. Without software, you will have to rely on their memory, which isn’t all that reliable since we remember 10% of what we read and 20% of what we here.

You and your team can use these meeting tools to access to all of the information they will need to guarantee an effective meeting where everyone takes something with them

Affordable and free meeting software

In order to streamline your meetings, I’ve compiled a list of nine meeting software options that range from meeting planning all the way to execution and everything in between.

Apps were chosen based on the length of the features list, mobile capabilities, their ease of use, their integration capabilities, and their prices.

Price thresholds for apps had to be fulfill at least one of these criteria:

Free
At least one “per month per user” tier not exceeding $15
One tier with a monthly fee amounting to no more than $1,000 per year.

These apps are listed in alphabetical order under each section:

Scheduling and planning software
Note-taking software
Video conferencing software

These three sections were chosen in order to lay out what you will need to prepare and execute an effective meeting.

This article looks at 10 free meeting software options. See the full list of free meeting software solutions here.

Scheduling and planning software

1. Google Calendar

Google Calendar is completely free unless you are looking for extra cloud and email storage for large businesses looking to brand and centralize their operations on Google. Luckily this isn’t an issue if you don’t require all of the extra bandwidth of the paid Business edition.

Google Calendar is a customizable and social scheduling tool. Not only can you send meeting invites to participants, but you can also add in locations, color codes for meetings, and schedule reminders for the meeting. Other features include email invites, calendar sharing, and note taking abilities in Google Docs. More on that later.

Meeting App For Mac

Google Calendar is available on any major web browser and syncs with your native mobile calendar apps for Android, iOS, and Blackberry.

2. GoToMeeting

GoToMeeting is the final app on my list. GoToMeeting includes all necessary meeting features, including scheduling, video conferencing, note taking, meeting recording, note taking, and presentation features (documents, spreadsheets, and slideshows).

This convenience does come at a price. GoToMeeting doesn’t charge per user like some of the apps on this list, but rather charges a flat monthly fee based on the tier that you choose.

The Starter version includes basic features such as HD video conferencing, screen sharing, and audio dial in for ten participants at $19 per month. Pro takes it even further for $29 per month, including all Starter features as well as drawing tools, recording, mobile apps, and personal online meeting rooms for up to fifty participants. Finally, the Plus tier offers everything listed above as well as an active participant directory for one hundred participants at $49 per month.

GoToMeetings also offers a free meeting planning app that give you screen sharing capabilities and audio conferencing for up to three participants at a time.

3. Calendly

Calendly is a meeting scheduling tool that will help you skip the “back-and-forth emails.”

This tool integrates with most calendar programs, including Google Calendar, Outlook, and iCloud calendar. What sets this app apart from standard scheduling on calendar apps are the smart features which detect timezone differences, set buffer times between meetings to prevent overlap, and limit the number of meetings scheduled in a day.

This program is also versatile in its integration with other existing apps, such as Salesforce, GoToMeeting, Zapier, Slack, and MailChimp.

Calendly offers a free option as well as two paid upgrades. The free tier offers all basic features listed above but lacks the customization in branding, metrics and reporting, and the outside app integrations with exception of calendar apps. Coolant pumps for machine tools.

Their Premium ($8 per month per user) and Pro ($12 per month per user) tiers offer all listed features, but Pro lacks the Salesforce integration and support that the Premium version offers.

Note-taking software

1. Evernote

Evernote is a collaborative note-taking app, which is perfect for meetings. Users are able to copy down important information during meetings, while observers have the ability to comment and discuss notes in real-time.

In addition to note taking, Evernote also includes to-do list features, image embedding, web page clipping, and saving emails directly into your notes.

Evernote is available for free with all the basic features listed above but that lack of a price tag comes with an upload limit of 60 MB.

The other two tiers (Plus: at $34.99 per year and Premium at $69.99 per year) offer all of the base features as well as higher upload limits, customer support, history browsing, PDF and Word integration, and notes presentations. The also have mobile apps for iOS, Android, and Windows phones.

2. Google Docs

It helps to have a seamless system that comes with using apps all from the same provider. There are no compatibility issues. That is why I personally use Google Docs for most of my note taking.

When I was training to become a tech specialist for Apple, I was furiously taking notes while in training, while adding visuals and other aids into the text by using the app’s search capabilities. It helps to have the world’s largest search engine as your notes app.

Google Docs isn’t just note taking software. It is a full-blown word processor, but the social features that come with using Google Suite apps makes it a comparable alternative to traditional note taking programs, like Evernote. The best part about Google Docs is the free price tag so long as you don’t need tons of space for thousands of documents or large files.

However, if your meetings use lots of large presentations and videos which require lots of storage, a paid account is the better way to go.

It also helps that this app is just as easy to use in mobile app format on iOS and Android.

3. Zoho Notebook

Zoho Notebook is a unique note-taking app.

It was built specifically for Android and iOS mobile phones (although they have released a desktop version for Mac). Zoho Notebook not only takes notes, but also has pre-formatted cards for to-do lists and even has a cool audio notes feature. This feature is perfect for planning and conducting meetings when your hands may be tied up wit

Meeting Apps For Mac